Total Market Approaches - Total Market Approach Stewardship Capacity Assessment Questionnaire

Publication date: 2015

The Total Market Approach Stewardship Capacity Assessment Questionnaire Reproductive Health Supplies Coalition Inovation Grant V 1.0 Contract # NOD.1841- 705888-GRT July 2015 Prepared for: Reproductive Health Supplies Coalition c/o PATH - 2201 Westlake Avenue, Suite 200, Seattle, WA 98121 Submitted by: Abt Associates 4550 Montgomery Avenue Suite 800 North Bethesda, MD 20814 CONTENTS Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. i The Total Market Approach Stewardship Capacity Assessment Questionnaire . 1 General Instructions for Implementing the Assessment . 3 1. Policy & Dialogue . 1 1.1 Mandate . 1 1.1.1 The government agency has a formalized responsibility to lead or participate in a multisectoral dialogue to ensure access to family planning commodities. . 1 1.1.2 There is currently a multisectoral commodity security committee. . 3 1.2 Sufficient Funding Sources . 4 1.2.1 The FP Planning agency receives sufficient funding to manage a TMA. . 4 1.2.2 The FP Planning agency can request funding to manage a TMA. . 5 1.2.3 1.2.3 The FP Planning agency receives reliable and sufficient funding to operate for a TMA. . 7 1.3 Recognized Need . 8 1.3.1 The FP Planning agency perceives the need for a TMA. . 8 1.4 Dialogue . 9 1.4.1 There is a formal mechanism for the government agency to communicate with the private sector. . 9 1.4.2 The government agency effectively communicates regarding with other sectors about commodity issues. . 11 1.4.3 There is a multisectoral working group, committee or other forum that has met regularly to discuss the family planning commodities market. . 12 1.4.4 The FP planning agency coordinates with the FP commodity regulatory agency. . 14 1.5 Monitoring & Evaluation . 16 1.5.1 The government agency conducts M&E on multisectoral activities. . 16 1.6 Human Resources . 18 1.6.1 The TMA agency is sufficiently staffed to undertake TMA functions. . 18 2. Regulation . 1 2.1 Regulate . 1 2.1.1 An agency within the government regulates the quality of family planning commodities distributed in the country. . 1 2.1.2 Laws exist to regulate the quality of FP commodities. . 2 2.1.3 There are procedures to license distributors and retail outlets. 3 2.1.4 There are procedures to register FP commodities . 6 2.1.5 The regulatory agency regularly conducts inspections . 9 2.2 Sufficient Funding Sources . 12 CONTENTS Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. ii 2.2.1 The commodity regulatory agency receives reliable funding to operate. . 12 2.2.2 The FP commodity agency receives sufficient funding to operate for a TMA. . 13 2.3 Legal Framework . 14 2.3.1 Sanctions against non-compliance for FP Commodity-related regulations are enforced. . 14 3. Data Collection & Analysis . 1 3.1 Data Collection . 1 3.1.1 Family Planning commodity distribution data are available from NGOs. . 1 3.1.2 Family Planning commodity sales data are available from Social Marketing Organization (SMOs). . 3 3.1.3 Family Planning commodity sales data are available from the commercial sector. . 5 3.1.4 Family Planning commodity Price data are available from SMOs. . 7 3.1.5 Family Planning commodity Price data are available from the commercial sector. . 9 3.1.6 A study has been conducted in the last five years to estimate the total number of commercial sector and NGO suppliers (free and sold commodities). . 11 3.1.7 The government agency understands the FP commodity needs and usage. . 12 3.1.8 The government agency collects data on customer satisfaction with family planning commodities. . 14 3.2 Data Analysis . 16 3.2.1 Data are analyzed by a government agency . 16 3.3 Data Management . 17 3.3.1 Data from all sources is cleaned by the FP Planning agency before it is analyzed. . 17 3.4 Data Quality . 18 3.4.1 NGO data has data quality guidelines to estimate data quality and improve quality when necessary. . 18 3.4.2 Public Sector data has data quality guidelines to estimate data quality and improve quality when necessary. . 20 3.5 Data Dissemination. 22 3.5.1 FP Commodity data are disseminated. . 22 3.6 Data Use . 24 3.6.1 The government agency uses data collected from the public and private sector to improve access to family planning commodities. . 24 Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 1 The Total Market Approach Stewardship Capacity Assessment Questionnaire Use one questionnaire and tool per country. Please fill in the country, the agency selected as the FP Planning Agency and the day/s, month and year of the evaluation. The regulatory agency may be engaged if the FP planning agency cannot answer questions. Please add lines and pages as necessary, throughout the questionnaire. Version 1.0 2015 Country Agency Date of Evaluation Fill in the name and organization of the evaluator. Add more lines if there are more than one evaluator but note the primary evaluator and author of the report. Evaluators engage with informants to fill in the questionnaire and tool. No. Name of Evaluator Organization of Evaluator 1. Fill in the number, name and role of each focal point. Focal points are individuals who contribute to the preparation and implementation of the assessment but who do not fill in the questionnaire or tool. No. Name of Focal Points Role of Focal Point Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 2 Fill in the number, name, job title and agency of each informant. Informants are the individuals who answer the questions in the questionnaire and individuals who contribute to the preparation and implementation of the assessment but who do not fill in the questionnaire or tool. No. Names of Informants Job Title/Position/Agency Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 3 General Instructions for Implementing the Assessment No. Task 1 The evaluator gathers informants from the selected agency in a quiet, comfortable place. 2 The evaluator hands out paper copies of the questionnaire to the informants. 3 The evaluator leads the informants through the questionnaire, identify appropriate data sources for each indicator, and ensure the sources are evidence for fulfillment of the criteria. Fill in the Questionnaire as accurately as possible. It is recommended that the data are filled in directly into the Word document. Please note, “immediately, upon request” means that the informant or other FP planning agency knows the correct data source and is able to produce the data source/s. If the informant needs help identifying or locating the data source from someone not employed directly by the FP planning agency, the data source is not immediately available upon request. 4 The evaluator accurately notes why each criterion is not fulfilled, using the precise selections when possible or filling in a reason if none of the predetermined selections appropriate. Add lines or pages as necessary. 5 The evaluator notes the obstacles for achieving the criterion. In this section you may also note challenges if the criterion is met. Add lines or pages as necessary. 6 The evaluator assigns the points to each criterion enter into the appropriate field. 7 The evaluator adds up criteria points for each indicator and enters the total into the appropriate field. 8 The evaluator transfers the points to the TMASCT Excel file. 9 The evaluator notes the agency that provided the data source in the Excel file. 10 The evaluator checks the links and double check the calculations. 11 The evaluator fills in the tables in the report template. 12 The evaluator analyzes the results. Look at the score for each indicator and use the qualitative data to justify the results and to suggest short and long term areas of improvement. Highlight successes for each responsibility (Policy and Dialogue, Regulation, Data Collection and Analysis). Synthesize the informant’s responses regarding obstacles to explain the failure to meet criteria for each responsibility. Use the specific analysis suggestions in the report template for each section. 13 The evaluator replaces the placeholder text in the report template with analyses 14 The evaluator identifies short term and long term recommendations for improvement. Synthesize the informant’s observations about the obstacles with your own. Use the qualitative data collected to explain the weaknesses. Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 1 1. Policy and Dialogue 1.1 Mandate 1.1.1 The government agency has formalized responsibility to lead or participate in a multi- sectoral dialogue to ensure access to family planning commodities. Criteria for indicator 1.1.1 1. A policy or mechanism exists for the FP planning agency to initiate or convene a multi- sectoral dialogue (including the commercial sector and NGOs) about the family planning commodities market. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No policy or mechanism exists. ☐ The commercial sector does not participate ☐ NGOs do not participate ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 2 2. The FP planning agency currently leads a multi-sectoral dialogue (including the commercial sector and NGOs) about the family planning commodities market. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No policy or mechanism exists. ☐ The commercial sector does not participate. ☐ NGOs do not participate. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 3 1.1.2 There is currently a multi-sectoral commodity security committee. Criteria for indicator 1.1.2 1. A multi-sectoral commodity security working group or committee, involving the agency, has met as scheduled for the last three cycles or at least once a year for the last three years. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No multi-sectoral commodity security working group or committee exists. ☐ The committee does not meet regularly. ☐ The commercial sector does not participate ☐ NGOs do not participate ☐ The meeting does not meet consistently (not each of the last three scheduled meetings nor once a year for the last three years). ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 4 1.2 Sufficient Funding Sources 1.2.1 The FP Planning agency receives sufficient funding to manage a TMA. Criteria for indicator 1.2.1 1. There is a line item in the government budget for FP Planning agency activities in the last three funding cycles. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ There is no line item in the budget for the FP planning agency. ☐ Funding is not reliable (it has not been provided for each of the last three funding cycles). ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 5 1.2.2 The FP Planning agency can request funding to manage a TMA. Criteria for indicator 1.2.2 1. There is a formal mechanism for requesting more government funding by the FP Planning agency. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No policy or mechanism exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 6 2. There is a mechanism for requesting donor funding by the FP Planning agency. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No policy or mechanism exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 7 1.2.3 The FP Planning agency receives reliable and sufficient funding to operate for a TMA. Criteria for indicator 1.2.3 1. The FP Planning agency received funding equal to or greater than what was requested for the last three budget cycles to regulate the market Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ No funding was awarded. ☐ Less than the amount requested was awarded. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 8 1.3 Recognized Need 1.3.1 The FP Planning agency perceives the need for a TMA. Criteria for indicator 1.3.1 1. Manager of the FP Planning agency is willing to lead a TMA or delegate leadership and assign existing resources within their agency to lead a TMA. Points earned ☐ This criterion is fulfilled. (1 point) Name of Individual, job position): Date of communication: What are any perceived obstacles to implementing a TMA? ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue (select all)? ☐ The manager is not willing to lead a TMA. ☐ The manager is not willing to delegate leadership. ☐ The manager is not willing to commit existing resources to a TMA. ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 9 1.4 Dialogue 1.4.1 There is a formal mechanism for the agency to communicate with the private sector. Criterion for Indicator 1.4.1 1. There is a formal mechanism for the government agency to communicate with the private sector. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No policy or mechanism exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? 2. Communication has taken place, either three times as directed, three times on schedule, or at least once a year. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☒ paper ☐ The data source/s was immediately available upon request. Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 10 ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No communication takes place. ☐ Communication does not take place regularly (less than three times as directed, not each of the last three schedules times or not once a year for the last year). ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 11 1.4.2 The government agency effectively communicates with other sectors Criteria for indicator 1.4.2 1. Feedback produced through the communication system with private sector is documented and available for use. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No communication system exists. ☐ Lack of any data source. ☐ Data are not preserved so that it can be used ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 12 1.4.3 A multi-sectoral working group, committee or other forum has met regularly to discuss the family planning commodities market. Criteria for indicator 1.4.3 1. The government-funded multi-sectoral working group has met each of the last three times as scheduled or at least once a year for the last three years. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No multi-sectoral working group exists. ☐ It meets infrequently (not each of the last three scheduled time or once a year for the last three years). ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 13 2. Meeting notes are documented, archived, and available for use. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Documentation exists but is not preserved in a format that can be used. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 14 1.4.4 The FP planning agency coordinates with the FP commodity regulatory agency. Criteria for indicator 1.4.3 1. There is a formal mechanism or policy for the FP planning agency to coordinate with the FP commodity regulatory agency. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐There is no formal mechanism. ☐There is no dialogue between the FP planning agency and the FP commodity regulatory agency. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 15 2. Collaboration or communication between the FP planning agency and regulatory agency activities is documented, archived, and available for use. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ There is no collaboration or coordination between the FP planning agency and the regulatory agency. ☐ Lack of any data source. ☐ Documentation exists but is not preserved in a format that can be used. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 16 1.5 Monitoring and Evaluation 1.5.1 The government agency conducts M&E on multi-sectoral activities. Criteria for Indicator 1.5.1 1. The government tracks and reports on indicators of its multi-sectoral family planning commodities activities. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ The government does not track indicators. ☐ The government does not report on indicators. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 17 2. Meeting notes are documented, archived, and available for use. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Documentation exists but is not preserved in a format that can be used. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 18 1.6 Human Resources 1.6.1 The TMA agency is sufficiently staffed to undertake TMA functions. Criteria for Indicator 1.6.1 1. There is a funded, existing position of sufficient stature in the agency that can assume responsibility for leading TMA activities. Sufficient stature refers to a managerial position that is enabled to set priorities and successfully engage the other sectors. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (informant name): Name of existing job title and description of position (specify responsibilities that meet the criterion): ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No such position exists. ☐ No existing position can be adapted for that purpose. ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 1 2. Regulation 2.1 Regulate 2.1.1 An agency within the government regulates the quality of family planning commodities distributed in the country. Criterion for Indicator 2.1.1 1. There is a policy or formal responsibility assigned to an agency to regulate the quality of all family planning commodities distributed or sold in the country. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No policy or mechanism exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 2 2.1.2 Laws exist to regulate the quality of FP commodities. Criterion for Indicator 2.1.2 1. Laws exist to regulate the quality of FP commodities. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No laws exist. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 3 2.1.3 There are procedures to license distributors and retail outlets. Criteria for Indicator 2.1.3 1. There are procedures to license distributors and retail outlets. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No procedures exist. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 4 2. There is a database of licensees. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No database exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 5 3. The database is updated regularly (the last three times, as scheduled). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ The database is updated infrequently (not each of the last three times as scheduled). ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 6 2.1.4 There are procedures to register FP commodities Criteria for Indicator 2.1.4 1. Procedures to register FP commodities exist. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No procedures exist. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 7 2. There is a database for commodities. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ No database exists. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 8 3. The database is updated regularly (the last three times, as scheduled or at least once a year for the last three years). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ The database is not updated regularly (less than the last three times, as scheduled or at least once a year for the last three years. ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 9 2.1.5 The regulatory agency regularly conducts inspections Criteria for Indicator 2.1.5 1. Inspections stipulate the agency is expected to check that commodities meet quality standards. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 10 2. Inspections stipulate the agency can stop commodities that do not meet standards from being sold. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ There is no explicit stipulation that the FP planning agency can stop the sale of commodities that do not meet quality standards, even if there is an implicit expectation or ability. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 11 3. Inspections occur as needed (either on schedule or by other timeline such as random selection. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 12 2.2 Sufficient Funding Sources 2.2.1 The commodity regulatory agency receives reliable funding to operate. Criteria for indicator 2.2.1 1. There is a line item in the budget for the regulatory agency for the last three funding cycles. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (should be the government budget): Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 13 2.2.2 The FP commodity agency receives sufficient funding to operate for a TMA. Criteria for indicator 2.2.2 1. The FP commodity regulatory agency received funding equal to or greater than what was requested for the last three budget cycles to regulate the market. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (should be the government budget): Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 14 2.3 Legal Framework 2.3.1 Sanctions against non-compliance for FP Commodity-related regulations are enforced. Criteria for Indicator 2.3.1 1. Guidelines for investigation of regulation non-compliance are immediately available upon request. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 15 2. Investigations into regulation non-compliance are documented and archived. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ No investigations have taken place. ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request by the FP planning agency. ☐ The data source/s was made available by the regulatory agency to the FP planning agency. ☐ The data source/s was made available to the evaluator directly from the regulatory agency. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 1 3. Data Collection and Analysis 3.1 Data Collection 3.1.1 Family Planning commodity distribution data are available from NGOs. Criteria for Indicator 3.1.1 1. Distribution data are available from NGOs distributing free family planning commodities, data from at least one NGO has been received at least once; data are available upon request for review. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper Data Collected Includes all of the following: ☐ Units of product distributed for free ☐ Number of products/brands in the market ☐ Number of product/brand launches in the last year ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Units of product distributed for free data are missing ☐ Number of products/brands in the market data are missing ☐ Number of product/brand launches in the last year data are missing ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 2 2. A report has been generated by the FP Planning agency from NGO data in each of the last three scheduled reporting cycles (or at least once a year). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 3 3.1.2 Family Planning commodity sales data are available from Social Marketing Organization (SMOs). Criteria for Indicator 3.1.2 1. Sales data are available from Social Marketing organizations selling family planning commodities; data has been received from at least one SMO in the last year; data are available upon request. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper Data Collected Includes all of the following from at least one SMO in the last year: ☐ Number of units sold, disaggregated by method ☐ Number of products/brands in the market ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Number of units sold, disaggregated by method data are missing ☐ Number of products/brands in the market data are missing ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 4 2 A report has been generated by the FP Planning agency from sales data from Social Marketing organizations in each of the last three scheduled reporting cycles (or at least once a year). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 5 3.1.3 Family Planning commodity sales data are available from the commercial sector. Criteria for Indicator 3.1.3 1. Sales data are available from commercial actors selling family planning commodities data has been received at least once; Data are available upon request Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper Data Collected Includes all of the following from at least one SMO in the last year: ☐ Number of units sold, disaggregated by method ☐ Number of products/brands in the market ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Number of units sold, disaggregated by method data are missing ☐ Number of products/brands in the market data are missing ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 6 2 A report has been generated by the FP Planning agency from commercial sector data in each of the last three scheduled reporting cycles. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 7 3.1.4 Family Planning commodity Price data are available from SMOs. Criteria for Indicator 3.1.4 1. Prices of products sold by SMOs are known; data from at least one SMO have been received at least once; data are available upon request. This includes confirmation of “no cost” or free commodities. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper Data Collected Includes all of the following from at least one SMO in the last year: ☐ Price disaggregated by method and brand ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Price data, disaggregated by method, are missing ☐ Price data, disaggregated by brand, are missing ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 8 2. A report has been generated by the FP Planning agency for price data from SMOs in each of the last three scheduled reporting cycles (or at least once a year). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 9 3.1.5 Family Planning commodity Price data are available from the commercial sector. Criteria for Indicator 3.1.5 1. Prices of products sold by commercial sector are known and have been collected from at least one commercial enterprise or association at least once; data are available upon request. Points Earned ☐ This criteria is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper Data Collected Includes all of the following from at least one SMO in the last year: ☐ Price data, disaggregated, by method and brand ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Price disaggregated by method data are missing ☐ Price disaggregated by brand data are missing ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 10 2. A report has been generated by the FP Planning agency for price data from the commercial sector in each of the last three scheduled reporting cycles (or at least once a year). Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 11 3.1.6 A study has been conducted in the last five years to estimate the total number of commercial sector and NGO suppliers Criteria for indicator 3.1.6 1. A survey or other reliable method has been used and documented to estimate the total number of suppliers of family planning commodities. The data source is immediately available upon request. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (should be the survey name): Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 12 3.1.7 The government agency understands the FP commodity needs and usage. Criteria for Indicator 3.1.7 1. The government has access to population surveys such as the DHS or MICS surveys. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 13 2. Population survey data has been used to report on the government's commodity policy or activities in the last year. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 14 3.1.8 The government agency collects data on customer satisfaction with family planning commodities. Criteria for Indicator 3.1.8 1. There is a functioning data collection system to collect customer satisfaction data for family planning commodities. Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ There is no communication system in place. ☐ There is a communication system but it is not functional (please explain): ☐ Lack of any data source ☐ Lack of complete data source (explain what is missing) ☐ Other, please explain What are the obstacles to meeting this criterion? Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 15 2. Documentation generated by the system is available immediately upon request for follow- up action. Points Earned ☐ This criterion is fulfilled. (1 point) ☐ The data source is the same as above (do not fill out again). Name and Date of Data Source/s Document: Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ The schedule of reporting requirement (last three reporting cycles or at least once a year) was not met. ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 16 3.2 Data Analysis 3.2.1 Data are analyzed by a government agency Criteria for indicator 3.2.1 1. The FP Planning agency conducts the data analysis of FP commodity data for reporting (data analysis is not done by a consultant or external agency). Points Earned ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (last three reports that had data analyzed by the FP commodity agency): Format of Source: ☐ electronic or ☐ paper ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 17 3.3 Data Management 3.3.1 Data from all sources are cleaned by the FP Planning agency prior to analysis. Criteria for indicator 3.3.1 1. The FP Planning agency cleans data before use and reporting Points ☐ This criterion is fulfilled. (1 point) Name and Date of Data Source/s Document (guidelines for cleaning data from multiple sources): Format of Source: ☐ electronic or ☐ paper The guidelines for data cleaning include, at minimum: ☐ Data definitions ☐ Procedures for eliminating duplicate data ☐ Procedures for archiving data ☐ Procedures for managing questionable and incorrect data ☐ Guidelines for protection against unauthorized changes ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) What is the issue? ☐ Lack of any data source. ☐ Data definitions are missing ☐ Procedures for eliminating duplicate data are missing ☐ Procedures for archiving data are missing ☐ Procedures for managing questionable and incorrect data are missing ☐ Guidelines for protection against unauthorized changes are missing ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 18 3.4 Data Quality 3.4.1 NGOs have guidelines to estimate and improve quality when necessary. Criteria for indicator 3.4.1 1. Data Quality Guidelines for datasets supplied by NGO distributors are documented and are immediately available upon request. Points Earned ☐ This criterion is fulfilled. (6 points possible) Name and Date of Data Source/s Document (guidelines for cleaning data from multiple sources): Format of Source: ☐ electronic or ☐ paper The guidelines for data quality include, at minimum: ☐ Data definitions (1 point) ☐ Procedures for ensuring the data are complete (1 point) ☐ Procedures for ensuring the data are accurate (1 point) ☐ Procedures for ensuring data are available when it is needed (1 point) ☐ Procedures for ensuring data are collected and disseminated on time (1 point) ☐ Procedures for data quality assessments or audits (1 point) ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Data definitions are missing. ☐ Procedures for ensuring the data are complete are missing. ☐ Procedures for ensuring the data are accurate are missing. ☐ Procedures for ensuring data are available when it is needed are missing. ☐ Procedures for ensuring data are collected and disseminated on time are Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 19 missing. ☐ Procedures for data quality assessments or audits are missing. ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 20 3.4.2 The public sector data has guidelines to estimate and improve quality Criteria for indicator 3.4.2 1. Data Quality Guidelines for datasets supplied by the public sector are documented and are immediately available upon request. Points Earned ☐ This criterion is fulfilled. (6 points possible) Name and Date of Data Source/s document (guidelines for cleaning data from multiple sources): Format of Source: ☐ electronic or ☐ paper The guidelines for data quality include, at minimum: ☐ Data definitions (1 point) ☐ Procedures for ensuring the data are complete (1 point) ☐ Procedures for ensuring the data are accurate (1 point) ☐ Procedures for ensuring data are available when it is needed (1 point) ☐ Procedures for ensuring data are collected and disseminated on time (1 point) ☐ Procedures for data quality assessments or audits (1 point) ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of any data source. ☐ Data definitions are missing. ☐ Procedures for ensuring the data are complete are missing. ☐ Procedures for ensuring the data are accurate are missing. ☐ Procedures for ensuring data are available when it is needed are missing. ☐ Procedures for ensuring data are collected and disseminated on time are missing. ☐ Procedures for data quality assessments or audits are missing. Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 21 ☐ Lack of complete data source (explain what is missing): ☐ Other, please explain: What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 22 3.5 Data Dissemination 3.5.1 FP Commodity data are disseminated. Criteria for Indicator 3.5.1 1. The FP Planning agency disseminates FP commodity data to the public (citizens, partners, commercial enterprises) and government stakeholders at least once in the last 12 months. Points Earned ☐ This criterion is fulfilled. (4 points possible) Name and Date of Data Source/s Document for each of the target audiences: ☐Citizenry (available to the general public) (1 Point) ☐paper ☐ electronic ☐FP Partners (external Stakeholders such as donors, funders, and NGOs) (1 Point) ☐paper ☐ electronic ☐Commercial Sector (1 Point) ☐paper ☐ electronic ☐Government Stakeholders (1 Point) ☐paper ☐ electronic ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ There is no dissemination to the Citizenry. ☐ There is no dissemination to the FP Partners. ☐ There is no dissemination to the Commercial Sector. ☐ There is no dissemination to Government Stakeholders. Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 23 ☐ Lack of available data sources ☐ Lack of complete data source (There is no evidence that dissemination occurred at least once in the last 12 months.) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED Total Market Approach Stewardship Capacity Assessment Questionnaire Abt Associates The Total Market Approach Stewardship Capacity Assessment Questionnaire ▌pg. 24 3.6 Data Use 3.6.1 The government agency uses data collected from the public and private sector to improve access to family planning commodities. Criteria for Indicator 3.6.1 1. A report is routinely produced by a government agency (at least annually, for the last three years) that uses data collected from the public sector and the private sector for evidence-based decision-making. Points Earned ☐ This criterion is fulfilled. (1 points possible) Name and Date/s of Data Source/s Document for each of the target audiences: ☐ The data source/s was immediately available upon request. ☐ This criterion has not been fulfilled. (0 points) If criterion has not been fulfilled, what is the issue? ☐ Lack of available data sources ☐ Lack of complete data source (No data source for each of the last three years.) ☐ Other, please explain What are the obstacles to meeting this criterion? TOTAL POINTS EARNED

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