The Global Family Planning Visibility and Analytics Network

Publication date: 2018

THE GLOBAL FAMILY PLANNING VISIBILITY AND ANALYTICS NETWORK In the face of shrinking development resources, reaching 120 million new contraceptive users by 2020 will require more effective and efficient family planning (FP) supply chains. Getting there hinges on strengthening supply chain visibility. Insufficient or incorrect data sends wrong messages through the supply chain, which results in stockouts, overstocks, expiration, wastage, and ultimately, empty hands. Address: Rue Marie-Thérèse 21, Brussels, 1000, Belgium Phone: +32 2 210 0222 E-mail: secretariat@rhsupplies.org Web: www.rhsupplies.org The importance of data visibility WHAT WE DO will need to know how many units of each commodity to buy, and for whom PROCURERS will need to know how much to produce, and by when MANUFACTURERS will need to know which commodities to send where SHIPPERS will need to know which commodities to order and when they will arrive CENTRAL MEDICAL STORES 2004 2005 20162009 20142013 Transcending the silos Since 2004, the Reproductive Health Supplies Coalition has fostered the development of many tools and mechanisms to enhance supply chain visibility. The Coordinated Supply Planning (CSP) and the Coordinated Assistance for RH Supplies (CARhs) teams are perhaps the best known of these. But their effectiveness is increasingly being hindered by cumbersome manual processes for reconciling data from multiple systems. In an ideal world, both these groups and the tools they use would form integral parts of a virtual, collaborative platform where community members can access the same data to collectively make supply chain decisions. This is the vision that is driving the establishment of a Global Family Planning Visibility and Analytics Network, or Global FP VAN. Global FP VAN—a new vision for collaborative supply chain management The Global FP VAN will bring together people, processes, policy and technology to transform the way our community makes supply chain decisions. From the people side, it will link procurers, manufacturers, shippers and countries in an active network focused on product flow into countries. In terms of technology, the platform will capture data from many sources, facilitate data harmonization and consolidate tools for network members to use. New processes will transform how these members interact, analyze data, and make decisions. There will be harmonized policies that govern data-sharing and use. The Global FP VAN will offer a platform to collectively estimate and prioritize supply needs, take action when supply imbalances loom, and advocate for funding when necessary. Eventually, a well-functioning Global FP VAN will lead to more timely and cost effective delivery of commodities; more women reached with the right product at the right time; and a better allocation of limited health resources. The Way Forward The Global FP VAN is being field-tested in Malawi and Nigeria, with four manufacturers (Bayer AG, Merck Sharp & Dohme Corp, Mylan Laboratories Ltd., and Shanghai Dahua Pharmaceutical Co., Ltd) and two product families—implants and oral contraceptives. Within the next six months, the Global FP VAN initiative will have the pilot supply chain players using and exchanging data on the live platform, will have collected data on initial key performance indicator data, and will have finalized a business case that measures the value of the Global FP VAN to-date versus expectations. For more information on Global FP VAN, please contact Julia White at jwhite@rhsupplies.org. What makes the Global FP VAN innovative and exciting? At the 2017 London Family Planning Summit, international stakeholders committed to establishing a Global FP VAN. The Bill & Melinda Gates Foundation and the Department for International Development (DFID) pledged seed money; the US Agency for International Development (USAID) and the United Nations Population Fund (UNFPA) offered human resource support to design, test and use the platform, and the Coalition committed to hosting and managing the Global FP VAN to ensure sustainability and community ownership. A central governance structure was designed to support collective action: A multi-partner Steering Committee meets every two weeks to align policies, design needs, and funding options. A central management unit oversees implementation, while four task forces provide technical input for design and implementation. How did the various Global FP VAN stakeholders, with their individual needs and priorities, choose a single technology vendor to satisfy everyone? Stakeholders and bidding vendors used an interactive, collaborative web-based software called Basecamp, which allowed partners to simultaneously see different documents as they were developed, formulate questions, share feedback, and develop final system requirements, thereby forging a collective “ask”. These requirements were then validated by 23 community endorsers and steering committee members and used in proposal development and scoring. The rigorous tendering process ultimately led to the selection of E2open as the technology vendor. A more efficient Global FP VAN demands streamlined legal parameters for ensuring supply chain visibility. Traditionally, the issue of data confidentiality has been handled through negotiated, bilateral agreements, which can often make it legally confusing and logistically cumbersome for multilateral groups seeking to share data. The Global FP VAN is working to resolve such barriers through the development of a transparent, multilateral terms of use agreement hingeing on a robust, secure, role-based data security model. Global FP VAN users must agree to the terms before logging into the platform. A community initiative and a collective mindsetINNOVATION #1 Forging a collective “ask” to select a technology vendorINNOVATION #2 A new approach to data sharingINNOVATION #3 PROCESSES TECHNOLOGY PEOPLE POLICY Date: 10.19.2018

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